Frequently Asked Question

Currently there are three ways you can activate an out-of-office message on your account. We will cover all of the various methods within this knowledgebase article. The various ways you can activate an out-of-office are:

• Microsoft Outlook 2010/2013/2016
• Microsoft Outlook 2007
• Webmail

OUTLOOK 2010/2013/2016 INSTRUCTIONS

For Microsoft Office Outlook 2016, 2013 and 2010

1. Click the File tab, and then click the Info tab in the menu.
   
   
2. Click Automatic Replies (Out of Office).
   
   
   Note If you do not see this option, you are not using an Exchange account. Please go to this section: How to enable Automatic Replies in non-exchange account.
3. In the Automatic Replies dialog box, select the Send Automatic Replies check box.
4. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
5. In the Inside my organization tab, type the message that you want to send within your organization, and in the Outside my organizationtab, type the message that you want to send outside your organization.
6. Click OK.
7. If you selected the “Only send during this time range” option in step 4, the Automatic Replies (Out of Office) feature will continue to run until the date and time set for the End Time in step 5 is reached.
   Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the “Do not send automatic replies” option.

For Microsoft Office Outlook 2007

1. On the Tools menu, click Out of Office Assistant.
   
   
2. In the Out of Office Assistant dialog box, select the Send Out of Office auto-replies check box.
3. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
4. In the Inside my organization tab, type the message that you want to send within your organization, and in the Outside my organizationtab, type the message that you want to send outside your organization.
5. Click OK.
6. If you selected the “Only send during this time range” option in step 4, the Out of Office Assistant feature will continue to run until the date and time set for the End Time in step 5 is reached.
   Otherwise, the Out of Office Assistant will continue to run until you repeat step 1 and select the “Do not send Out of Office auto-replies” option.

FOR F&CS WEBMAIL

1. Login to the webmail at https://webmail.fcsohio.org/
Username will be  fcs\first-initial-last-name i.e. mine is fcs\pmiller
Password: will be the same password for your computer login, email, network drives, etc.  All universal now.

2. Once logged in you can now locate the small GEAR ICON at the topright of the Webmail (as seen below)


3. Once you have found the GEAR ICON, navigate the menu and find "Set Automatic Replies"


4. Fill out what date/time you want the messages to begin and end. You can also customize your auto-replies differently depending on whom is emailing you (something within the F&CS Agency and someone from outside the agency).